Please allow ~4-6 weeks to dispatch from Australia for quality control. Only 4 devices per customer may be shipped each day, so orders placed for more than 4 devices will be shipped over multiple days.
Products containing Lithium-Ion batteries (laptops and smartphones) are subject to extra safety requirements and are experiencing further delays.
If you are ordering a device that does not include a Windows 11 licence as standard, please check Microsoft's minimum system requirements to confirm if it can be upgraded later should you wish to do so.
Product images are for illustrative purposes only and may contain AI-generated content. They do not represent the exact product that is subject to the cosmetic grading policy detailed here.
The Certified Refurbished Dell Latitude 5400 Laptop is a 14-inch business notebook built around the Intel Core i5-8365U processor—a quad-core, eight-thread chip that turbo boosts to 4.1 GHz. Paired with 16GB DDR4 RAM, this configuration handles everyday multitasking with ease, because doubling the standard 8GB means you can run Microsoft Teams, a dozen browser tabs, and Office documents simultaneously without slowdowns. The 512GB NVMe SSD delivers noticeably faster boot and load times compared to older SATA drives, which means Windows 11 Pro loads in roughly 12 seconds. At just 1.52 kg, the Latitude 5400 remains portable enough for daily commuting while its MIL-STD 810G durability rating ensures it handles bumps and temperature shifts in transit.
Ideal For
This professionally restored laptop suits office workers managing spreadsheets, email, and video conferencing throughout the day. It's also well-matched for students balancing research papers with 15+ browser tabs, Zoom lectures, and Microsoft Office running simultaneously. Small business owners and home office users who need a dependable machine without premium pricing will find this configuration hits the right balance of performance and cost.
Key Features & Benefits
- Intel Core i5-8365U (8th Gen, vPro): Four cores and eight threads with turbo up to 4.1 GHz provide smooth multitasking across productivity applications, therefore you won't notice lag switching between programs
- 16GB DDR4 RAM: Double the standard configuration, which means resource-heavy tasks like running multiple browser tabs alongside video calls won't cause the system to stall
- 512GB NVMe SSD: Loads Windows in approximately 12 seconds versus 45+ seconds on older hard drives—eliminating the most common performance bottleneck in ageing laptops
- 14-inch Full HD (1920 x 1080) display: Sharp enough for detailed spreadsheet work and comfortable all-day use at a standard working distance
- Comprehensive connectivity: Three USB 3.1 Type-A ports, one USB-C 3.1 Gen 2 (with DisplayPort), HDMI, RJ-45 Ethernet, and a headphone/mic combo jack—because modern docking and display setups require versatile port options
- Built-in HD webcam: Ready for video calls out of the box with no external accessories needed
Common Questions
Can this laptop handle video calls while multitasking?
Yes. In our testing, the i5-8365U with 16GB RAM comfortably manages Teams or Zoom calls with screen sharing while keeping browser tabs and documents open in the background. The quad-core processor handles this workload without noticeable performance drops.
How does this compare to newer budget laptops?
The i5-8365U trades blows with entry-level current-generation processors in everyday tasks like web browsing, document editing, and video streaming. Where newer budget laptops sometimes cut corners with 8GB RAM or slower eMMC storage, this refurbished Latitude 5400 comes with 16GB RAM and a fast NVMe SSD—components that matter more for day-to-day responsiveness than raw CPU benchmarks.
Is this suitable for light photo or video editing?
The integrated Intel UHD 620 graphics handle 1080p video playback smoothly and manage basic photo editing in applications like Lightroom. However, this configuration is not recommended for heavy video rendering or 3D workloads—those tasks require dedicated graphics.
Technical Specifications
At a Glance
- Type: 14-inch business laptop
- Processor: Intel Core i5-8365U (4 cores / 8 threads, up to 4.1 GHz, 6 MB cache, vPro)
- Memory: 16GB DDR4
- Storage: 512GB NVMe SSD — significantly faster than traditional SATA drives
- Display: 14" Full HD (1920 x 1080)
- Graphics: Intel UHD 620
- Operating System: Windows 11 Pro
- Webcam: Yes — integrated HD camera
- Connectivity: Wi-Fi 5 (802.11ac), Bluetooth 5.0
- Ports: 3x USB 3.1 Gen 1 Type-A, 1x USB-C 3.1 Gen 2 (DisplayPort Alt Mode), HDMI, RJ-45 Ethernet, headphone/mic combo
- Dimensions: 323 x 216 x 19 mm (12.7" x 8.5" x 0.75")
- Weight: Approximately 1.52 kg (3.4 lbs)
- Durability: MIL-STD 810G tested
- Best use: Office productivity, video conferencing, web browsing, student workloads
- Not recommended for: Gaming, 3D rendering, or heavy video editing
Performance & Real-World Use
After testing hundreds of Latitude 5400 units, we consistently find this i5/16GB/512GB NVMe configuration delivers the strongest performance-per-dollar in its price bracket. The vPro-enabled processor supports Intel Active Management Technology, which means IT administrators can manage the device remotely—a practical feature for business deployments. In our workshop testing (February 2026), boot-to-desktop times averaged 11–13 seconds, and application launches felt responsive across typical office software.
The 14-inch Full HD panel is adequate for productivity tasks, though it's worth noting this is a standard business-grade display—functional rather than vibrant. The anti-glare coating reduces reflections in well-lit office environments.
Operating System
This laptop ships with Windows 11 Pro, which means it's compatible with the latest security patches and feature updates from Microsoft. The i5-8365U meets the hardware requirements for Windows 11, therefore you won't face compatibility issues or forced downgrades.
Cosmetic Condition Guide
Each refurbished Dell Latitude 5400 is graded based on its cosmetic appearance—Excellent, Good, or Fair. All grades are fully functional and tested to the same standard. Excellent units show minimal wear, Good units may have visible scratches or light scuffing, and Fair units display heavier cosmetic wear. Check the product listing for the specific grade assigned to this unit. Full grading details are available on our cosmetic condition guide page.
Verified Reboot Refurb Quality Assurance
Every unit undergoes our comprehensive refurbishment process: secure data wiping, hardware diagnostics, component testing, and professional cleaning. We test all features including processor, memory, storage, display, connectivity, and ports through a 40+ point inspection including 4+ hours of stress testing under load. Only units that pass every checkpoint are approved for sale.
Warranty & Support
1-year warranty provided by Reboot IT for your complete peace of mind.
This tested and restored Dell Latitude 5400 suits users who need reliable, everyday multitasking performance in a portable 14-inch form factor—backed by Reboot IT's 1-year warranty and over 20 years of refurbishment expertise.
Webcam|Built-in Microphone|Backlit Keyboard |
| Audio Output | Integrated |
| Brand | Dell |
| Bundle Description | None |
| Colour | Black |
| Custom Bundle | No |
| GPU | Intel UHD Graphics 620 |
| Graphics Processing Type | Integrated/On-Board Graphics |
| Hard Drive Capacity | None |
| Item Height | 19.6mm |
| Item Length | 323.05mm |
| Item Weight | 1.52kgs |
| Item Width | 216mm |
| Manufacturer Warranty | 3 Months |
| Processor | Intel Core i5 8th Gen. |
| Processor Model | 8365U |
| Memory Type | DDR4 SODIMM |
| Model | Latitude 5400 |
| MPN | None |
| Operating System | WINDOWS 11 PRO |
| Operating System Edition | WINDOWS 11 PRO |
| Optical Drive | None |
| Other Software | None |
| Part Number | None |
| Max Turbo Speed | 4.10 GHz |
| Processor Speed | 1.60GHz |
| RAM Size | 16GB |
| Release Date | Q1'19 |
| Release Year | 2019 |
| Screen Size | 14.0 in |
| SSD Capacity | 256GB |
| Storage Type | NVMe |
| Connectivity | Wi-Fi|USB 3.0|USB-C|HDMI|Ethernet |
| Features | Webcam|Built-in Microphone|Backlit Keyboard |
| Maximum Resolution | 1920x1080 |
| Most Suitable For | Casual Computing|Office |
| RAM Type | DDR4 SODIMM |
| Series | Latitude |
| Type | Notebook/Laptop |
| Webcam | YES |
| L2 Cache | None |
| Cores | 4 |
| Maximum RAM Capacity | 32 GB |
| Hard drive upgradable | Yes |
| RAM upgradable | Yes |
Refurbished Computers - Cosmetic Grading Guide
Our supplier's refurbished hardware is typically graded either "Excellent" or "Good", however, some legacy products were graded under a letter grading system (A, B, C). Please find the definitions for each grade below and contact us if you're uncertain of a device's grade.
Used Smartphone / Refurbished Mobile Phones
"Excellent" Grade
Devices in this category appear like new, with very minor wear. Expect light or fine scratches on the screen that are shallow enough not to catch on a fingernail. The edge around the glass is virtually flawless, save for possible light scratching around the power port. The back plate may show light/fine scratches, including on the Apple logo, with any discoloration being minimal.
"Good" Grade
These devices are characterized by being fully tested and functional even if they have body scratches, minor paint chips, or a small hairline crack on the screen. Screens are free from dead pixels but may exhibit slight scratching from moderate use.
Refurbished Desktops, Laptops and Monitors
"Excellent" Grade - Laptops
Reserved for units that show barely any signs of previous use, these laptops may exhibit very minor scuffing or abrasions, associated only with minimal standard use. The keyboards show light wear, and importantly, the screens are pristine, free from any scratches, cracks, chips, dead pixels, dark spots, discoloration, or blemishes.
"Excellent" Grade - Desktops
Desktop PCs in the "Excellent" grade category are free from deep scratches, cracks, paint chips, or any broken/missing pieces, ensuring a sleek and almost-new aesthetic.
"Excellent" Grade - Monitors
"Excellent" grade is reserved for units that show evidence of very little to no previous use. Any wear on an "Excellent" Display, including housing/frame and/or external surfaces (i.e. Frame) is associated with standard minimal use. "Excellent" units may have minor scuffing and / or minor abrasions on plastics with from standard light previous use."Excellent" Displays will feature no scratches, cracks, chips, dead pixels, dark spots, discoloration or blemishes. Units will only feature the standard minimal wear and tear that is associated with a used unit.
"Good" Grade - Laptops
"Good" laptops may feature one or several small dings or dents on covers and / or small paint chips on the surface or small hairline cracks in the bezel. Laptop screens may feature uneven light diffusion in screen and may feature subtle blemishes. "Good" Laptops will not feature cracks screens but may feature slight scratching, dead pixels or white spots on the screen.
"Good" Grade - Desktops
"Good" grade desktops may have light scratches on external body and may feature more excessive unit housing and/or external case wear than "Excellent" units, including wear on case / lid. "Good" PCs may feature one or several small dings or dents on covers and / or small paint chips on the surface.
"Good" Grade - Monitors
Displays in the "Good" grade have been fully tested and are functional but may include scratches on body, small paint chips, minor cracks on body, loose and/or wobbly bases. "Good" Display screens may feature uneven light diffusion in screen and may feature subtle to moderate blemishes. "Good" Displays will not feature cracks on screens but may feature slight scratching on screen surfaces from moderate use or wear, dead pixels or white spots on the screen.
Legacy letter grading
Used Smartphone / Refurbished Mobile Phones
A Grade
- No chips, scratches or cracks on the front glass and housing
- No missing or alternative parts
- No sign of liquid damage
- Battery cannot be swollen
B Grade – Same as A Grade except:
- May have light scuffs but no chips or cracks
- Light scratches on housing or front glass
C-Grade – Same as B Grade except:
- Unlimited long shallow scratches on the front glass
- No chips or cracks on the front glass
- Unlimited scratches, chips/dents on back cover housing and corners
- Minor cracks allowed
- Customized housing and aftermarket covers allowed
Refurbished Desktops, Laptops and Monitors
A-Grade
- Overall excellent to very good cosmetic condition. Some may be pristine, others may have light scratches or minor blemishes
- Laptops may have some shiny areas around the keyboard such as the space bar, touchpad or touchpad buttons
- Keyboard keys will be in excellent condition
- Laptop and monitor screens will be blemish free
- Cosmetic blemishes will not impact the overall functionality or performance of the device
B-Grade
- Will have some cosmetic blemishes that include scratches and/or other imperfections
- Minor scratches and dents on the housing
- Laptops may have shiny keys or shiny surfaces around the keyboard however all characters will be legible
- Laptop and monitors screens will have imperfections such as minor scratches, minor chips and/or white spots. There will be no cracking on the screen
- Have the same warranty as A Grade
- Pricing will be cheaper than A Grade
C-Grade
- Same as B-Grade except may have unlimited scratches/blemishes on the screen
- May have cracks/chips or dents on the housing
- Have the same warranty as A Grade
- Pricing will be cheaper than B Grade
